Being a student representative is not only a fun experience, but also a merit on your CV. You will get the opportunity to influence your education and even get paid. As a student, you have the right to be represented in all preparatory and decision-making bodies within the university.
"Bodies" are decision-making or preparatory forums, councils or committees for issues that concern you as a student in various ways. It is everything from program councils that concern direct issues in your program, to the University Board where, among other things, the Vice Chancellor takes decisions at a very high level.
The union board appoints student representatives every month.
The last day to apply if you want to be appointed in June is: June 8
The board makes decisions on appointments on: June 16
Register over Student Representatives
Students can be represented at all preparatory or decision-making organs at the university. For example, most programs have a program board where some of the teachers and students discuss matters related to the classes, study environment and upcoming events. At each faculty there is a faculty board. This board also has meetings where some of the decision-making staff, as the Dean and the administration is meeting. In this meeting the students have three seats. One of the seats is for a doctoral student, the other two are for undergraduate students.
If a student wish to become a student representative (in Swedish it’s called a “studentrepresentant”) you must apply via our website. After applying, our board decides and then we contact you. As a student representative you get a fee for every meeting you attend to. The fee is 350 SEK for meetings up to 4 hours. If the meeting is longer than 4 hours the fee is 700 SEK. The fee is paid by the university at the end of each semester.
However, international students’ possibilities to impinge on their education as student representatives is inadequate. Almost all preparatory or decision-making organs don´t use English as working language, they all use Swedish. The reason of this is the Swedish law called “Språklagen (2009:600) that claims the Swedish language is the one to use in government workplaces.
The board of the Linneaus Union recognizes that there is a problematic situation that international students encounter when it comes to the possibilities to impinge on their education due to the law of the Swedish language.
As far as we know, only the international programs where the educational language is English, uses English as working language in the program board meetings. Otherwise all decision-making or preparatory organs uses Swedish as working language except for the Internationalization Committee. Temporary institutions sometime use English as working language, for example an Employment board.
A faculty board is the highest preparatory body for the faculty. The dean, vice-dean, faculty-employed members, external members and student representatives usually sit on the faculty board.
Each faculty board is in its area responsible for education, research and collaboration with, among others, society and business. The main responsibility is mainly in scientific, content and quality-related issues, but also the distribution of resources.
That means that the faculty board's role is to:
- make decisions about the faculty's organisation
- follow up the faculty's progress in relation to strategic plans and policies
- follow up the faculty's progress with respect to quality in education, research, and collaboration
- allocate resources to institutions and units
- create education programs and establish education plans
- propose the principal to establish or discontinue a research subject
The dean is the highest-ranking official at the faculty. Most faculties have a Dean's decision meeting and a preparatory group, often in close proximity to each other. It is common for the same student representative to be elected to these meetings and for them to sit on a board of either the student union or the education association, as there are often major issues involved and some experience of the system is recommended.
Each department is headed by a Prefect. Some decisions do not have to go up to the level of the Dean or the Faculty Board, but are made by the Prefect. The Prefect's decision-making meetings usually consist of the Prefect, an administrator, a departmental member and a student representative. Matters raised at the Prefect's decision-making meetings can be routines, policies and more practical matters concerning the core business.
At each faculty, there is an education council.
The Education Council usually prepares matters at the undergraduate and advanced level for the Dean and the Faculty Board, as well as coordinates and follows up the quality work in education.
The Education Council's tasks usually includes, among other things:
- prepare proposals for main areas for degrees
- develop proposals for revision and adoption of education plans
- develop proposals for program offerings
- prepare a plan for systematic quality work at the faculty
In the undergraduate education organisation at FTK, matters are prepared for the Faculty board, the Dean, the prefects, and the University administration. In addition, the organisation is a space to discuss, anchor, take part in and provide views on undergraduate issues.
The undergraduate education organization is also tasked with shaping and supporting the faculty's systematic quality work. This assignment includes, based on Linnaeus University's quality policy and quality framework, shaping structures for the faculty's educational quality work.
The Undergraduate Education Board (GUN) produces and updates support documents and routines for the development of education within the faculty.
The Employment Board prepares employment matters for the Dean and the Principal. The board requests and analyses documents and the scope of the services in relation to the applicants' competence and experience. The board consists of a chairman, the Prefect in charge of the case, the person responsible for the subject, an administrator from the personnel department and a student representative.
In the Doctoral supervisory committees, the rules of procedure may look a little different depending on the faculty. The main work is to gather and prepare matters for the Dean and the Faculty board. Members are main supervisors, examiners, and student representatives.
The Doctoral supervisory committees prepare matters like:
- establishment of subjects at doctoral level
- announcement of doctoral employment and production of employment profile
- general study plans: new and revised
- change of supervisor, assistant supervisor and examiner
- follow-up reports of research time
Only doctoral students can be student representatives in the Doctoral supervisory boards.
The Syllabus committee reviews new and revised syllabi, and ensures that they are clear, easy to understand, as well as compliant with students' rights. The main focus is on the layout of the syllabi and on the congruity between the set goals, the content, the teaching methods, and the examination. The committees members are usually teachers from different subject, an administrator from the faculty, and a student representative.
The programme councils work for a long-term and strategically sustainable development of the programmes within the faculties. Programme councils can consist of teacher representatives, programme manager, secretaries from the administration and student representatives.
Among others, the programme councils' tasks are:
- to follow up and report back on programme valuations and course valuations
- to work to ensure that collaboration between academia and working life/industry sector takes place as a natural part of the education
FAQ - Student Representative
Here you can find out which faculty you belong to through which association you belong to. Several associations includes educations that belongs to multiple faculties. Email us at firstname.lastname@example.org if you need any more information, or talk to you educational association.
Växt - You belong to the faculty of technology (FTK)
Viska - You either belong to the faculty of social science (FSV) or the faculty of arts and humanities (FKH).
Wädur - You belong to the faculty of technology (FTK)
Samvete - You belong to the faculty of social science (FSV)
S.M.I.S.K - You either belong to the faculty of social science (FSV) or the faculty of health and life sciences (FHL)
Pedal – You study to become a teacher and you belong to the board of teacher education. But depending on your chosen subjects, you might belong to other faculties as well.
Pax - You belong to the faculty of social science (FSV)
Lips - You belong to the faculty of health and life sciences (FHL)
Klubb - You belong to the faculty of arts and humanities (FKH)
EHVS - You belong to the faculty for the school of business and economics (FEH)
EDBplus - You belong to the faculty for the school of business and economics (FEH)
Champs - You belong to the faculty of social science (FSV)
Meskalin - You can either belong to the faculty of arts and humanities (FKH) or the faculty of social sciences (FSV)
SPIIK - You belong to the faculty of technology (FTK)
Karolin - You study to become a teacher and you belong to the board of teacher education. But depending on your chosen subjects, you might belong to other faculties as well.
Lambda - You belong to the faculty of technology (FTK)
KalmarEss - You belong to the faculty for the school of business and economics (FEH)
Humanus - You either belong to the faculty of social science (FSV) or the faculty of health and life sciences (FHL)
CNaS - You belong to the faculty of health and life sciences (FHL)
FEH = The faculty for the school of business and economics
FHL= = The faculty of health and life sciences
FKH = The faculty of arts and humanities
FSV = The faculty of social sciences
FTK = The faculty of technology
NLU = The board of teacher education
This is one of the largest and perhaps most significant opportunities students have regarding student influence and advocacy. A student representative is a student at the university who is elected by the student union to represent the students in what is called a preparatory or decision-making body. It is suggested that you are a student representative in a body that is connected to what you are studying, for example a program council or perhaps an employment committee for a new senior lecturer.
The student representative's task is to bring the students' case and advocate for the students' interests in the discussions and decisions made during the meetings. The meaning of this varies greatly depending on the type of body the student representative is in. Sometimes, there are news about the educational programs, for example a form of subject specialization that is suddenly removed. This is a type of decision made in a body where the students could have had a student representative who either works against the decision or for, but who can also inform fellow students, the association or the union about what is about to happen. In this way, students can influence their education!
Some spend 15 minutes per semester on their assignment, while others work 3 hours a month. The amount of work can vary quite a lot depending on which body you as a student are elected to. For example, the faculty boards deal with larger and more comprehensive issues than, for example, a head of department's decision meeting, which is usually already prepared and goes fairly quickly.
No you do not have to have experience. All students at LNU can apply to become a student representative, it does not matter if you are studying the first semester or are a doctoral student. What matters are what prior knowledge, or what level of studies that are desirable for the specific assignment. For example, doctoral students are usually desirable as student representatives to, for example, Supervisors' Colleges. We usually encourage the student to be able to relate to the body they apply for. If you apply to a program council, you should therefore be a student at that program, if you apply to an employment committee, you can study both at the department or in some cases study HR and recruitment.
Being a student representative is a remunerated assignment and the student receives SEK 350 for meetings up to 4 hours, thereafter SEK 700. The fee is paid at the end of each semester by the university and the official who convenes the body you are represented in is the contact person.
PhD student representatives are compensated with time.
Start by looking in our register further up the page. It is divided into faculties and university-wide bodies. For most bodies and programme councils, it is clear how many places there are and which ones have been appointed. If a program council is not in the register, you can contact us at email@example.com and we will look into it.
You are appointed for one year at a time, which means that if you are appointed in August, you can occupy the position until next August without having to apply again. At most, an ordinary student representative may occupy a position for three years, but for PhD student representatives that restriction does not apply.
To become a student representative, you must be appointed, something the union board decides on. By filling out the form Become a student representative you will be proposed to be appointed during a union board meeting (provided there is room in the body you are applying for). The union board meets about once a month, and when you have been appointed your name will be entered in the register and the convener of the body will be contacted by us. If you have any questions about student representation, we are happy to answer them, contact firstname.lastname@example.org.