Student representatives & student safety representatives
Do you want to become a student representative or a student safety representative?
This is one of the largest and perhaps most significant opportunities students have regarding student influence and advocacy. A student representative is a student at the university who is elected by the student union to represent the students in what is called a preparatory or decision-making body. It is suggested that you are a student representative in a body that is connected to what you are studying, for example a programme council or perhaps an employment committee for a new senior lecturer.
For you who want to apply
Student Safety Representative
The student safety representative represents the students in various contexts related to the physical and psychosocial study environment , for example by pointing out deficiencies, participating in safety rounds, having opinions on changes and participating in work environment together with the university´s safety representatives. To be able to become a student safety representative you need to be fluent in Swedish
Being a student safety representative is a position of trust where you are appointed byt the student union and have a duty of confidentiality, but you are not personally responsible for the work or study environment. The Linnaeus Union has the ambition that there should be at least one student safety representative at each faculty and location.
The Swedish National Union of students (SFS) arranges a training session for appointed SSO.
To become a student safety representative you need to be fluent in Swedish, and fill out the form further down on this page.
Being a student representative is not only a fun experience, but also a merit on your CV. You will get the opportunity to influence your education and even get paid. As a student, you have the right to be represented in all preparatory and decision-making bodies within the university.
The "bodies" are decision-making or preparatory forums, councils or committees for issues that concern you as a student in various ways. It is everything from programme councils that concern direct issues in your programme, to the university board where the vice-chancellor, among others, makes decisions at a very high level.
A student can, regardless of what level he or she studies, apply to become a student representative. There is however a language barrier where in most decision making and preparatory bodies you need to be fluent in Swedish. Student representatives gets paid for the work they do.
Student representatives gets invited to a short education to learn more about the mission and how the structure works. The education is digital and arranged by the Student Union and the University office. Once a new date is decided for an education we invite all students that haven´t participated yet.
To become a student representative you need to fill out the form further down on the page.
Important information about the assignment
No you do not have to have experience. All students at LNU can apply to become a student representative, it does not matter if you are studying the first term or are a doctoral student. What matters are what prior knowledge, or what level of studies that are desirable for the specific assignment. For example, doctoral students are usually desirable as student representatives to doctoral supervisory committees. We usually encourage the student to be able to relate to the body they apply for. If you apply to a programme council, you should therefore be a student at that programme, if you apply to an employment committee, you can study both at the department or in some cases study HR and recruitment.
The rules differ for undergraduate and advanced level students and students at postgraduate level (PhD students).
On this page you can read more about current rules and routines about remuneration.
Postgraduate students are compensated with time. How much time depends on which body the student is a representative in. At FSV, it was decided in 2022 that PhD representatives will receive 30 hours in addition to the university's general rules.
Start by looking in our register on this page. It is divided into faculties and university-wide bodies. For most bodies and programme councils, it is clear how many places there are and which ones have been appointed. If a programme council is not in the register, you can contact us at firstname.lastname@example.org and we will look into it.
You are appointed for one year at a time, which means that if you are appointed in August, you can occupy the position until next August without having to apply again. Linnaeus Union would like to encourage student representatives to reapply for their position to be active during their whole study time. At most, an ordinary student representative may occupy a position for three years, but for PhD student representatives that restriction does not apply.
How much time do you need to dedicate to the assignment?
Some spend 15 minutes per term on their assignment, while others work 3 hours a month. The amount of work can vary quite a lot depending on which body you as a student are appointed to. For example, the faculty boards deal with larger and more comprehensive issues than a head of department's decision meeting, which is usually already prepared and goes fairly quickly.
How do I become a student representative?
To become a student representative, you must be appointed, something the union board decides on. By filling out the form Become a student representative you will be proposed to be appointed during a union board meeting (provided there is room in the body you are applying for). The union board meets about once a month, and when you have been appointed your name will be entered in the register and the convener of the body will be contacted by us. If you have any questions about student representation, we are happy to answer them, contact email@example.com.
Samtliga register är uppdaterade 14 september och uppdateras igen innan september är slut.
The Student Union board appoints student representatives every month.
The last day to apply if you want to be appointed in September is: 7 september
The board makes decisions on appointments on: 19 september
The last day to apply if you want to be appointed in October is: 9 oktober
The board makes decisions on appointments on: 17 oktober
Sista dag att söka för att bli tillsatt i november is: TBA
What faculty do I belong to?
Here you can find out which faculty you belong to through which education association you belong to. Several associations includes educations that belongs to multiple faculties. Email us at firstname.lastname@example.org if you need any more information, or talk to you educational association.
- Växt - You belong to the faculty of technology (FTK)
- Viska - You either belong to the faculty of social science (FSV) or the faculty of arts and humanities (FKH).
- Wädur - You belong to the faculty of technology (FTK)
- Samvete - You belong to the faculty of social science (FSV)
- S.M.I.S.K - You either belong to the faculty of social science (FSV) or the faculty of health and life sciences (FHL)
- Pedal – You study to become a teacher and you belong to the board of teacher education. But depending on your chosen subjects, you might belong to other faculties as well.
- Pax - You belong to the faculty of social science (FSV)
- Lips - You belong to the faculty of health and life sciences (FHL)
- Klubb - You belong to the faculty of arts and humanities (FKH)
- EHVS - You belong to the faculty for the school of business and economics (FEH)
- EDBplus - You belong to the faculty for the school of business and economics (FEH)
- Champs - You belong to the faculty of social science (FSV)
- Meskalin - You can either belong to the faculty of arts and humanities (FKH) or the faculty of social sciences (FSV)
- LiK - You either belong to the faculty of social science (FSV) or the faculty of arts and humanities (FKH).
- SPIIK - You belong to the faculty of technology (FTK)
- Karolin - You study to become a teacher and you belong to the board of teacher education. But depending on your chosen subjects, you might belong to other faculties as well.
- Lambda - You belong to the faculty of technology (FTK)
- KalmarEss - You belong to the faculty for the school of business and economics (FEH)
- Humanus – Du tillhör antingen fakulteten för samhällsvetenskap (FSV) eller fakulteten för hälso- och livsvetenskap (FHL)
- CNaS - You belong to the faculty of health and life sciences (FHL)
FEH = The faculty for the school of business and economics
FHL= = The faculty of health and life sciences
FKH = The faculty of arts and humanities
FSV = The faculty of social sciences
FTK = The faculty of technology
NLU = The board of teacher education
International students becoming student representatives
International students’ possibilities to impinge on their education as student representatives is inadequate. Almost all preparatory or decision-making organs don´t use English as working language, they all use Swedish. The reason of this is the Swedish law called “Språklagen (2009:600) that claims the Swedish language is the one to use in government workplaces.
The board of the Linneaus Union recognizes that there is a problematic situation that international students encounter when it comes to the possibilities to impinge on their education due to the law of the Swedish language.
As far as we know, only the international programs where the educational language is English, uses English as working language in the program board meetings. Otherwise all decision-making or preparatory organs uses Swedish as working language except for the Internationalization Committee. Temporary institutions sometime use English as working language, for example an Employment board.
Up to this date there was an old remuneration form and system. Talk to the convener if you still havent applied for remuneration during this time yet.
For this period there is a new form but and old remuneration system.
There is a new remuneration form. This form is the same as the previous one, with the difference being that it includes the new remuneration rate that will take effect from January 1, 2023.
- Download the new remuneration form here. Arvodesblankett
- Fill out a form for every month as a student representative.
- Choose the right date at "Arbetat tid"
- Ignore "Totalt antal timmar"
- Save and send the form to the financial administrator at your faculty (financial administrator) på berörd fakultet med kopia till den som är sammankallande för ditt organ. Kontakta email@example.com eller sammankallande för ditt organ om du är osäker.
LNU is responsible for the fee that a student representative receives for his work. As a student representative, you need to contact the convenor for the committee if you have questions about this.
The training opportunity that the Linnaeus Union invites together with the University Office is also paid for, also by LNU.
In 2021, there were new Local Rules for student representation, new decisions regarding the remuneration for student representatives were also established. The new fee will apply from 1 January 2023.
You will find the decision and details of how the time is calculated hereIt also includes information about travel expenses.
The Local Regulations is in Swedish, and to be found here Read more
Meeting 1-2 hours 350 SEK
Meetings 3-4 hours 600 SEK
Meetings 5-6 hours 850 SEK
Meetings 7-8 hours 1100 SEK
Faculty for technology
En fakultetsstyrelse är det högsta beredande organet för fakulteten. I fakultetsstyrelsen brukar dekanen, prodekanen, fakultetsanställda ledamöter, externa ledamöter och studeranderepresentanter sitta med.
Each faculty board is in its area responsible for education, research and collaboration with, among others, society and business. The main responsibility is mainly in scientific, content and quality-related issues, but also the distribution of resources.
That means that the faculty board's role is to:
- make decisions about the faculty's organisation
- follow up the faculty's progress in relation to strategic plans and policies
- follow up the faculty's progress with respect to quality in education, research, and collaboration
- allocate resources to institutions and units
- create education programs and establish education plans
- propose the principal to establish or discontinue a research subject
Dekanen är den högst uppsatta tjänstepersonen på fakulteten. De flesta fakulteter har ett dekans beslutsmöte samt en beredningsgrupp, ofta i nära anslutning till vartannat. Det är vanligt att det är samma studeranderepresentant som är invald till dessa möten och att hen sitter med i en styrelse till antingen studentkåren eller en utbildningsförening då det ofta är stora frågor som berörs och viss vana vid systemet är att rekommendera.
Varje institution leds av en prefekt. Vissa beslut behöver inte gå upp till dekanens eller fakultetsstyrelsens nivå, utan fattas av prefekten. Prefekts beslutsmöten brukar består av prefekten, administratör, institutionsanställd ledamot och studeranderepresentant. Ärenden som tas upp på prefekts beslutsmöten kan vara rutiner, policys och mer praktiska ärenden som rör kärnverksamheten.
At each faculty, there is an education council.
The Education Council usually prepares matters at the undergraduate and advanced level for the Dean and the Faculty Board, as well as coordinates and follows up the quality work in education.
The Education Council's tasks usually includes, among other things:
- prepare proposals for main areas for degrees
- develop proposals for revision and adoption of education plans
- develop proposals for program offerings
- prepare a plan for systematic quality work at the faculty
In the undergraduate education organisation at FTK, matters are prepared for the Faculty board, the Dean, the prefects, and the University administration. In addition, the organisation is a space to discuss, anchor, take part in and provide views on undergraduate issues.
The undergraduate education organization is also tasked with shaping and supporting the faculty's systematic quality work. This assignment includes, based on Linnaeus University's quality policy and quality framework, shaping structures for the faculty's educational quality work.
The Undergraduate Education Board (GUN) produces and updates support documents and routines for the development of education within the faculty.
Anställningsnämnden bereder anställningsärenden till dekan och rektor. Nämnden begär in och analyserar akutlåtanden, handlingar och tjänsternas omfattning i förhållande till de sökandes kompetens och erfarenhet. Nämnden består av en ordförande, ansvarig prefekt i ärendet, ämnesansvarig, handläggare från personalavdelningen samt en studeranderepresentant.
I handledarkollegierna på de olika fakulteterna kan arbetsordningen se lite olika ut. Det huvudsakliga arbetet är att alla huvudhandledare tillsammans med examinatorer och studeranderepresentanter samlas och bereder ärenden för dekan och fakultetsstyrelse.
The Doctoral supervisory committees prepare matters like:
- establishment of subjects at doctoral level
- announcement of doctoral employment and production of employment profile
- general study plans: new and revised
- change of supervisor, assistant supervisor and examiner
- follow-up reports of research time
Det är endast doktorander som kan vara studeranderepresentanter i handledarkollegierna.
Kursplaneutskottets uppgift är att granska nya kursplaner, och kursplaner som ska revideras, och se till att de är tydliga, lättöverskådliga och studenträttsliga. Huvudfokus är på utformningen av kursplanerna, överensstämmelse mellan de uppsatta målen, innehåll, undervisningsformer och examination. Utskottet brukar bestå av lärare från olika ämnen, administratör från fakulteten och studeranderepresentant.
Programråden arbetar för en långsiktig och strategiskt hållbar utveckling av programmen inom fakulteterna. Programråden kan bestå av lärarrepresentanter, programansvarig, sekreterare från administrationen samt studeranderepresentanter.
Among others, the programme councils' tasks are:
- att programvärderingar och kursvärderingar följs upp och återrapporteras
- to work to ensure that collaboration between academia and working life/industry sector takes place as a natural part of the education